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I-9 Administration

The Immigration Reform and Control Act of 1986 ("IRCA") requires employers to verify the identity and United States employment eligibility of all employees by reviewing acceptable I-9 documentation and completing the I-9 Form. In its ongoing effort to serve the motion picture and television industry, CSATF maintains the I-9 information for individuals listed on the Industry Experience Roster. Industry employers have the option to use this information in fulfilling their I-9 obligations, relieving the individual of the responsibility of completing a separate I-9 Form for each employer.

All individuals applying for placement on the Industry Experience Roster, the Television Commercial Roster, the Teacher Availability List, or the Dual Credential Substitute List should complete and maintain a current I-9 Form on file at CSATF. Additionally, all rostered individuals wishing to take advantage of CSATF's many training programs must have a current I-9 Form on file prior to training participation.

Federal law allows that all I-9 Forms completed and maintained by CSATF may be valid for a maximum of three years at which time CSATF is required to reverify the I-9 Form.

Therefore, if you are applying for placement on the Industry Experience Roster, the Television Commercial Roster, the Teacher Availability List, or the Dual Credential Substitute List and you need to complete the I-9 Form for the first time, or if you simply need to reverify your CSATF I-9 Form, you may do so in either one of two ways.

  • If you live near the CSATF office, you are welcome to stop in and complete the form. (Please refer to Office Hours.) The process takes less than five minutes and no appointment is necessary.
  • If you live at a distance, you may request an "Out-of-Town Packet" which will require you to visit a notary public in your area. Please contact the I-9 Administrator (refer to Staff Directory) to request an "Out-of-Town Packet," which includes a blank I-9 Form and detailed instructions.

Whether you choose to come to the CSATF office or choose to fulfill your obligation by completing an "Out-of-Town Packet," there are a few important points to remember.

  • Federal law provides a List of Acceptable Documents for completing the I-9 Form. Only documents on this List may be utilized when filling out an I-9 Form. From this List, it is the individual's right and responsibility to select which documents will be presented to prove identity and employment eligibility.
  • Federal law provides that only ORIGINAL documentation confirming identity and employment eligibility may be presented when completing the I-9 Form. PHOTOCOPIES OF DOCUMENTS CANNOT BE ACCEPTED UNDER ANY CIRCUMSTANCES.
  • Each individual must complete his/her own I-9 Form. However, if a person is in need of assistance with either reading or completing Section I of the I-9 Form, the individual may seek the help of a preparer or translator. In these cases, the person preparing the form must complete the Preparer/Translator Section of the I-9 Form.

For additional information, please refer to The Most Commonly Asked Questions About the I-9 Form.